Privacy policy

Privacy Statement

This is the privacy notice for EA Foundation. If you have any questions or comments, feel free to email us at .

EA Foundation is committed to protecting your privacy. We ensure that all your personal information is held securely and safely.
This privacy notice explains how we collect, use and store information, and what that might mean for you. EA Foundation holds and processes personal details in accordance with the General Data Protection Regulations and is currently completing its registeration with the Information Commissioner as a data controller. We process personal data for the following purposes only:

– maintaining accounts and records
– administrative purposes and fundraising

What information we collect:

We obtain data from our website and other collection methods for a number of reasons set out above, including providing you with the most useful and relevant information about EA Foundation. We do this through collecting and analyzing both anonymous, or aggregate data, and personal data volunteered by you online or through other collection methods.

In some areas of our website, for example forms, orders and emails we collect personal details such as your name, address, telephone number and email address. We use this information only for the reason you have supplied it or any other reason for which you have given us permission to do so.
Where relevant, information is provided to explain why the data is being collected and how it will be used. In some cases we may ask you to ‘opt-in’ to receive future communications including email, or text marketing.

In addition to information given explicitly by you, we may also collect information about your visit to our website (for example, the date and time of your visit and the pages that you view). We may also collect information on how you engage with content contained within emails from EA Foundation, and similarly, how you interact with social media posts and content. This information may be connected to you personally and held against your record. This kind of data helps us understand your interest in EA Foundation and better meet your needs.


In some circumstances, we may collect data from our website using cookies.  A cookie is an alphanumeric text file that is sent from a website and stored on your computer’s hard drive by your web browser. Cookies allow a website to remember who you are, so that when you visit them again, they recognise you as a visitor and can help you with personalised information in filling out forms, for instance, or signing in. Most browsers allow you to turn off the cookie function. To do this, look at the help menu on your browser. From time to time, we may use cookies to limit the number of times you are exposed to pop up windows or other advertising. We also sometimes use cookies to track popular points of entry to our site and routes around areas of our site (that is, click paths) during specific appeals or campaigns. This data may be connected to you personally in order to provide you with a better service. Cookies may also be used to provide you with targeted adverts that relate to actions you take on our website and content you view or engage with.

If our usage of cookies changes in the future, this will be explained in our privacy statement.

We communicate electronically in accordance with the Privacy and Electronic Communication Regulations. All our emails will offer you the chance to decline future emails. You can also amend your email and electronic communications preferences by contacting us.

Under the General Data Protection regulations, there are a number of defined reasons that allow us to legitimately process your personal information. One of these reasons is called ‘legitimate interests’.

Legitimate Interests

Under legitimate interests we can process personal information if we have a genuine and legitimate reason to do so and we are not infringing on your rights or best interests. This allows us to use your information for our legitimate business interests to support projects that further our aims.This will only be done with appropriate consideration being given to your rights and any impact this activity may have on you personally.

Processing data under legitimate interests may, following a balancing exercise, enable us to send you marketing and other communications that are relevant and timely. It may enable us to undertake customer research and improve our future communications.

Balancing Exercises:

When we process your personal information for our legitimate interests, we will consider and balance any potential impact on you and your rights under any relevant law. We will never use your personal data for any activity that results in your interests being considered secondary to our own (other than in instances where we are required to do so by law).

Updating your preferences:

You can change the way you hear from us or withdraw your permission for us to process your personal data at any time by contacting us.


The right to be forgotten:

It is your right to request details of the information we hold about you, to ask that we no longer process your data and to amend your communications preferences. For a copy of your personal information held by us, write to:

Data Controller
EA Foundation
Level 32, 25 Canada Square,
Canary Wharf, London E14 5LQ                    Or contact us.

We will respond within 30 days of receipt of your letter or email.  Please also send proof of identity, such as copy of your passport, UK or Irish driver’s license or proof of your identity.

For more information about data protection and your rights, see the Information Commissioner’s website at

Righting wrongs:

We want to make sure the information we hold about you is correct. If you spot any errors, if your contact details or preferences change, or you wish to receive information about EA Foundation let us know.

Safe and secure:

We maintain a high level of physical and electronic security in relation to the collection, storage and disclosure of you information. We take reasonable steps to ensure that any information we hold about you is protected.

As we all know, the internet carries risks. While we make every reasonable effort to ensure the information sent to us is done securely, we cannot warrant the security of information transmitted to us through the internet. When you transmit information to us via the internet, you do so at your own risk.

In the unlikely event that your data is leaked, we will be completely transparent in letting you know how, when and why this happened, and the steps we intend to take to put things right.

Changes to the way we store and process your data:

From time to time, we will make changes to our privacy notice and policy to keep them up to date and relevant. Please make sure your check regularly to see what has changed. We will post notices when our privacy statement changes significantly.

EA Foundation is a company limited by guarantee (Number 12303342) and a registered charity (Number 1194169). Our registered office is at Level 32, 25 Canada Square, Canary Wharf, London E14 5LQ.